Submission instruction

Important note

!! NO DEADLINE EXTENSION will be granted in order to publish the WC2023 proceedings/extended abstract booklet on time! The WC2023 initial submission period ends on April 29 2023, which is a hard deadline in order to publish the proceedings/extended abstract booklet by the opening day of WC2023.

!! Two types of submission are available for WC2023, Full paper/Extended abstract.

!! Two types of License to Publish for full papers are selectable upon final submission, Standard/Open access.

Choose Type of Submission (Full paper / Extended abstract)

Type of submissionManuscript format and lengthPublished inWC2023 AwardsSubmit via
Full paper6-10 pages in Springer proceedings paper formatWC2023 Proceedings as a part of Springer Book Series “MMS”EligibleSpringer Nature EquinOCS
Extended abstract2 pages in Springer proceedings paper format w/o 150-250 abstract and keywordsWC2023 Abstract BookletNot eligibleExtended Abstract Submission System

Full Paper Submission

Those who want to submit a full paper with a length of 6-10 pages in Springer proceedings paper format should choose Full Paper Submission. Potential authors should prepare a paper with a minimum length of 6 pages in Springer proceedings paper format. The submitted papers will be reviewed, and all accepted papers will be published in the proceedings of IFToMM World Congress 2023, which will be published as a part of Springer Book Series “Mechanism and Machine Science” with the title of Advances in Mechanism and Machine Science -Proceedings of the 16th IFToMM World Congress on Mechanism and Machine Science.

If a paper is accepted, authors can select “Standard License to Publish Agreement” or “Open Choice (CC Attribution 4.0)” upon final paper submission. The Standard License does not require any publication fees (the registration fee for WC2023 is required). If the Open Choice is selected, the Open Access fee, EUR2,170 (to be), shall be paid directly to Springer by the individual corresponding author (the registration fee for WC2023 is also required).

Accepted full papers are eligible for the best paper awards of IFToMM World Congress 2023.

Preparation of full paper

The potential authors are requested to prepare their contributions by following Information for Authors of Springer Proceedings. LaTeX Package and Word Template are available. You should prepare a full paper with a length of 6-10 pages.

Initial submission of full paper (29th April on due)

Your paper must be submitted via IFToMM WC2023 on Springer Nature EquinOCS. There are 18 subunits in the submission system, each of which corresponds to the Technical Committee/Permanent Commission/Cross Disciplinary Group of IFToMM. You should choose one of the subunits you would like to submit your paper to and click “Submit Now” to start your paper submission process. Keywords for each subunit, together with the relevant Technical Committee/Permanent Commission/Cross Disciplinary Group can be found on EquinOCS.

Step-by-step instruction for full paper submission is available here. You can also refer to the official User Guide for Conference Proceeding Authors of EquinOCS.

Please ensure that the EquinOCS metadata such as title, abstract and author list is correct since it will be included in the program.

Do not forget to choose the Category of your submission from “Non-student Paper” and “Student Paper.” Student papers are eligible for Best Student Paper Award.

Final submission of full paper (31st July on due)

Acceptance of full papers will be notified by 18th July 2023 by email with review comments. Please take these comments into account when preparing the final version of your full paper.

The final version of your full paper must be submitted via IFToMM WC2023 on Springer Nature EquinOCS by 31st July 2023. Please be sure to use the same account with which you submitted your full paper and click “Submit Final Version” to proceed.

Refer to Section 6 of the official User Guide for Conference Proceeding Authors of EquinOCS.

After submitting the final version of your paper, at least one author should complete Author Registration  by 31st July 2023 in order for your paper to be included in the Proceedings of IFToMM World Congress 2023.

Extended Abstract Submission

Those who do not want to submit a full paper can present their contribution at IFToMM World Congress 2023 by submitting an extended abstract with 2 pages of Springer proceedings paper format (w/o 150-250 words abstract and keywords) by the same deadline as full paper. Note that, the submission system for extended abstracts is different from that for full papers. The submitted extended abstracts will be reviewed, and all accepted extended abstracts will be published in the separate Abstract Booklet of IFToMM World Congress 2023, which is electrically distributed to the WC2023 participants.

Extended abstracts are NOT eligible for the best paper award of IFToMM World Congress 2023.

Preparation of extended abstract

The potential authors are requested to prepare their contributions by following Information for Authors of Springer Proceedings. LaTeX Package and Word Template are available.

You should prepare 2-page extended abstract. NO NEED to include 150-250 words abstract and keywords which are in the template.

Initial submission of extended abstract (29th April on due)

Your extended abstract must be submitted via IFToMM WC2023 Extended Abstract submission system on EasyChair. There are 18 tracks in the submission system, each of which corresponds to the Techinical Committee/Permanent Commission/Cross Disciplinary Group of IFToMM. You should choose one of the tracks you would like to submit your extended abstract to.

Step-by-step instruction for extended abstract submission is available here. You can also refer to the official help for EasyChair.

Please ensure that the Extended Abstract submission system metadata such as title and author list is correct since it will be included in the program.

Final submission of extended abstract (31st July on due)

Acceptance of extended abstracts will be notified by 18th July 2023 with review comments. Please take these comments into account when preparing the final version of your extended abstract.

The final version of your extended abstract must be submitted via IFToMM WC2023 Extended Abstract submission system by 31st July 2023.

After submitting the final version of your extended abstract, at least one author should complete Author Registration by 31st July 2023 in order for your extended abstract to be included in the Abstract Booklet of IFToMM World Congress 2023.

Author Registration

IFToMM World Congress 2023 policy requires that at least one author of your full paper / extended abstract is registered for the conference prior to the final full paper / extended abstract submission deadline, 31st July 2023. Otherwise, your full paper / extended abstract will not be included in the program and the proceedings / abstract booklet of IFToMM World Congress 2023. An author who pays any type of registration fee except “Accompanying Person” is allowed to submit 1 final full paper / extended abstract. Additional paper / extended abstract submission fees will apply to the second submission, and/or any submission greater than 1.

An author may register for the conference before the notification of acceptance. Had the paper / extended abstract not been accepted for WC2023, the registration fee will be refunded based on the cancellation policy upon request.

Please visit the registration site for more details on registration.